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Admin assistant CV example

An admin assistant CV, also called an office administrator or administrative assistant CV, should show how much you keep running and how accurately: enquiries handled, records kept, diaries and meetings organised, invoices and orders processed. Name the software you use and one process you made quicker or more reliable.

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Admin assistant CV example: fictional example, page 1. Full text is available below.
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Megan Reilly
Admin Assistant
Coventry · 07700 900160 · megan.reilly@example.com

Profile

Admin assistant with four years in a building services company's head office, supporting a team of 25. Handles phone and email enquiries, keeps job records up to date, books meetings and travel and raises purchase orders and invoices accurately. Confident in Excel and Microsoft 365. Looking for an office administrator role with more responsibility for systems and suppliers.

Work experience

Admin Assistant, Arden Building Services, Coventry August 2022–present

Answer about 40 phone and email enquiries a day from customers and engineers, logging each job on the system.

Raise purchase orders and send around 150 invoices a month, matching each to a completed job sheet.

Book meeting rooms, engineers' travel and hotels, and take minutes at the weekly operations meeting.

Rebuilt the stationery and PPE order sheet in Excel, so orders now go out on the same day each week.

Handle customer details in line with the company's data protection procedure.

Reception and Admin Support (temporary), Brooksby Recruitment 2021–2022

Covered reception and typed letters and candidate documents for six consultants.

Education and training

Level 3 Business Administration Apprenticeship 2023

A levels: English Language, Business, Psychology, Whitley Park Sixth Form 2021

Skills

Microsoft Excel (filters, lookups, pivot tables), Word and Outlook

Purchase orders and invoicing

Minute taking

Diary, travel and meeting management

Typing at about 60 words a minute

Fictional example for an admin assistant. Every person and employer in it is invented. Replace every detail with your own.

What offices look for, and where this CV shows it

The job asks you toWhere this CV shows it
Handle enquiries on the phone, by email and on social mediaAbout 40 phone and email enquiries a day, each logged on the system
Type up letters, reports and other business documentsLetters and candidate documents for six consultants
Update and maintain computer recordsJob records kept up to date for customers and engineers
Follow data protection guidelines when handling informationCustomer details handled under the company's data protection procedure
Keep track of stock, order office supplies and send out invoicesThe rebuilt stationery and PPE order sheet, and about 150 invoices a month
Set up meetings and take notes during themRoom bookings and minutes at the weekly operations meeting

The left column follows the National Careers Service job profile for a admin assistant. If the advert you are answering describes a duty in other words, use its words for work you have actually done.

Inside this example
  • Profile: 58 words here
  • Work experience: 119 words here
  • Education and training: 20 words here
  • Skills: 32 words here

How to write yours

01

Count what you handle

Enquiries a day, invoices a month and the number of people you support show the size of your job at a glance.

02

Name the software

Adverts list the systems they use. Put Excel, Outlook, your finance or booking system and what you do in them where a recruiter will see them.

03

Show one improvement

An order sheet you rebuilt or a filing system you sorted out shows you think about how the office works, not just what lands on your desk.

04

Expect a task at interview

The National Careers Service says time management may be tested at interview, for example with a set of tasks to prioritise. Bring a real example of a busy day to talk through.

Checks and qualifications to mention

  • GCSEs. Employers may look for GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths (National Careers Service). Write the grades or the equivalent.
  • Apprenticeships. A Business Administration apprenticeship at Level 2 or 3 goes in with its year; it often matters more than school subjects once you have it.
  • Typing speed. Give a words-a-minute figure only if you have measured it, and be ready to be tested.

Keep it to one page unless you have several office jobs. Recruiters for admin roles skim for software, volumes and accuracy, so keep those in the first half.

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