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Personal assistant CV example

A personal assistant or executive assistant CV should show whose working life you run and how: diaries, travel, meetings and papers, events, and the judgement you use to prioritise and keep things confidential. Name the seniority of the people you support and the scale of what you organise.

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Personal assistant CV example: fictional example, page 1. Full text is available below.
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Sophie Hall
Personal Assistant to the Managing Director
Bristol · 07700 900174 · sophie.hall@example.com

Profile

Personal assistant with eight years supporting directors in engineering and property firms, now PA to a managing director. Runs a complex diary across three time zones, organises board meetings and papers, books international travel and handles confidential correspondence with care. Looking for an executive assistant role supporting a senior leader.

Experience

Personal Assistant to the Managing Director | Severnside Engineering, Bristol | 2021–present

Manage the managing director's diary, email and calls, deciding what needs their time and what can be delegated.

Organise ten board meetings a year: agendas, papers, minutes and action tracking.

Book travel across the UK, Europe and the US, including visas and itineraries.

Plan the annual leadership conference for 80 people, from venue to budget.

Handle confidential HR and commercial documents under the company's information policy.

Team Assistant | Harbour Property Partners, Bristol | 2018–2021

Supported four directors with diaries, letters, expenses and client meetings.

Education and training

Level 4 Business Administration (Executive Assistant) | 2022

BA (Hons) English Language | 2018

Skills

Diary and inbox management for senior leaders

Board papers and minute taking

Travel and event planning

Microsoft 365, including PowerPoint and Teams

Fictional example for a personal assistant. Every person and employer in it is invented. Replace every detail with your own.

What directors look for, and where this CV shows it

The job asks you toWhere this CV shows it
Respond to enquiries by phone, email and in personThe managing director's email and calls
Set up meetings and make appointmentsA diary across three time zones
Take notes at meetings, and draft letters, memos and emailsMinutes for ten board meetings a year, and directors' letters
Prepare documents, reports and presentations for managersBoard agendas and papers
Help to organise events, such as conferencesThe leadership conference for 80 people
Manage travel arrangementsUK, European and US travel, with visas and itineraries

The left column follows the National Careers Service job profile for a executive assistant. If the advert you are answering describes a duty in other words, use its words for work you have actually done.

Inside this example
  • Profile: 50 words here
  • Experience: 103 words here
  • Education and training: 14 words here
  • Skills: 26 words here

How to write yours

01

Say who you support

PA to a managing director and team assistant to four directors are different jobs. Put the seniority in your job title line.

02

Show judgement

Deciding what needs the director's time is the skill behind every PA role. One bullet showing it says more than “excellent organisational skills”.

03

Give the scale

Board meetings a year, time zones and event sizes show how much you run.

04

Mention confidentiality plainly

A line on handling confidential documents is expected; never describe the confidential content itself.

Checks and qualifications to mention

  • Qualifications. A business administration or executive assistant qualification goes in with its level and year; many PAs move up from team assistant roles.
  • Software. Name the tools you use for diaries, documents and presentations; employers often test Word, Excel and PowerPoint.
  • Confidentiality. Keep client and company details general: “a managing director”, not names.

One to two pages. Keep the current role and the seniority of the person you support on page one.

Help with your next edit

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