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Office manager CV example

An office manager’s CV has to show more than administration: the size of the office you run, the budget you hold, the people you manage and the processes you improved.

Give each with a number, and say who reads your reports. This example is an office manager at an engineering consultancy applying to run a larger office.

Professional design1 page
Office manager CV example: fictional example, page 1. Full text is available below.
Read the example as text
Joanna Whitfield
Office Manager
Reading · 07700 900853 · [email protected]

Profile

Office manager with four years running the office of a 45-person engineering consultancy, after three years supervising a lettings administration team. Manages a £180,000 office budget, three administrators and the office’s suppliers, and reports to the directors every month. Holds the ILM Level 3 Certificate in Leadership and Management. Looking for an office manager post in a larger organisation.

Experience

Office Manager, Calder Brook Engineering, Reading June 2022–present

Run the office for 45 engineers and support staff: reception, post, IT requests, building maintenance and health and safety checks.

Manage the £180,000 yearly office budget and the expenses process; moved stationery and printing to one supplier in 2024 and cut that spending by 22%.

Line manage three administrators with weekly one-to-ones, yearly appraisals and a training plan each; one has since moved up to bids coordinator.

Recruited and trained four administrators and a receptionist, writing the job descriptions with HR and sitting on each interview panel.

Set up checks on project files and invoices before they go to clients, cutting returned invoices from about ten a month to two.

Write a monthly report for the directors on spending, staffing and the building, and agree the office forecast with finance each quarter.

Handled two disciplinary cases with HR, following the company’s procedure from first meeting to outcome.

Lettings Administration Supervisor, Hartwell Lettings, Reading 2019–2022

Supervised four administrators preparing tenancy agreements, deposit registrations and safety certificates for about 600 homes.

Introduced a move-in checklist so no tenancy started without its gas and electrical certificates.

Qualifications

ILM Level 3 Certificate in Leadership and Management (2023)

Business Administrator Level 3 Apprenticeship (2017)

GCSEs including English Language 6 and Mathematics 6

Skills

Budgets, purchase orders and expenses in Xero and Excel

Appraisals, one-to-ones and training plans

Supplier contracts and quotes

Microsoft 365, SharePoint and Teams set-up for new starters

Health and safety checks, fire warden and first aid at work

Additional information

First aid at work certificate (2025). Full driving licence.

Fictional example for an office manager. Every person and employer in it is invented. Replace every detail with your own.

What office-based employers look for, and where this CV shows it

The job asks you toWhere this CV shows it
Organise and co-ordinate day-to-day office operationsRunning reception, post, IT requests, maintenance and safety checks for 45 people
Develop quality control processesChecks on project files and invoices, returned invoices down from about ten a month to two
Carry out staff appraisals and monitor performanceWeekly one-to-ones and yearly appraisals for three administrators
Deal with disciplinary issuesTwo disciplinary cases handled with HR, following the procedure
Prepare reports for the senior management teamA monthly report to the directors on spending, staffing and the building
Manage an office budget and expensesThe £180,000 budget and expenses; supplies spending cut by 22%
Support staff with career developmentA training plan for each administrator; one moved up to bids coordinator
Help to recruit and train new staffFive people recruited and trained, job descriptions written with HR
Work closely with other departments, like finance and human resourcesThe quarterly forecast with finance; recruitment and disciplinary cases with HR

The left column follows the National Careers Service job profile for an office manager. If the advert you are answering describes a duty in other words, use its words for work you have actually done.

Average pay: £25,000 a year for a starter and £40,000 for an experienced office manager, working 37 to 42 hours a week (National Careers Service, checked 17 October 2026).

Facts checked against National Careers Service: Office manager on .

Skills to list for this job

The skills the National Careers Service lists for an office manager, in CV wording. Put down only the ones you can show, each with where you used it.

  • Business management
  • Administration
  • Organising time and workload
  • Thorough, with close attention to detail
  • Working well with others
  • Clear spoken communication
  • Patient and calm in stressful situations
  • Clear, logical reasoning
  • Confident with computers and everyday software
Choose them in the editor

From the National Careers Service profile, checked 17 October 2026.

A profile if you are starting out

This CV's profile is written for someone with experience. Here is the same job at the other level: copy it, or open it in the editor with this CV and write over it.

Office administrator with three years in a busy sales office, ready for a first office manager or assistant office manager post. Runs the office’s supplier orders and expenses, trains every new starter on our systems and covers for the office manager when she is away. Studying for the ILM Level 3 Certificate in Leadership and Management.
Use in the editor
Inside this example
  • Profile: 59 words here
  • Experience: 191 words here
  • Qualifications: 23 words here
  • Skills: 38 words here
  • Additional information: 9 words here

How to write yours

01

Give the size of the office

How many people you look after, how many you manage and the budget you hold tell an employer the scale you are used to before they read a single duty.

02

Show what you changed

An office manager is hired to make things run better. Pick two or three changes you made, such as a supplier switch or a new check, each with its result.

03

Separate managing from doing

Appraisals, recruitment and disciplinary cases show you lead people; reception and post show you know the work. Keep both, with the people side first.

04

Name your management training

An ILM or other leadership qualification, or a Team Leader or Business Administrator apprenticeship, with its level and year, backs up the people side.

Questions about an office manager CV

Can I become an office manager without a degree?

You could work as an office assistant or team supervisor, then move on to become a manager through work-based training and promotion (National Careers Service). Keep that earlier job on your CV, with the people you supervised, as this one does.

Which apprenticeship leads to office management?

You could apply for a Business Administrator or a Team Leader Level 3 Advanced Apprenticeship, which typically take one to two years; you will usually need five GCSEs at grades 9 to 4, including English and maths (National Careers Service). Give the apprenticeship, its level and the year.

Which courses help me become an office manager?

A foundation degree, HND or degree in business management, human resource management or public administration can lead to a trainee manager post, and college courses in business studies or business administration can lead to an assistant office manager post (National Careers Service). Give the course and the year you finished it.

What do employers expect from an office manager?

Employers will expect you to be well organised, to communicate well and to have a good working knowledge of the main business software (National Careers Service). Name the software you use under Skills, and show the organisation in your results.

Is there a professional body for office managers?

You could join the Institute of Administrative Management for professional development and training; with experience you could manage projects, cover for senior managers, or move into legal, financial, medical or educational office management, procurement or operations (National Careers Service). If you have a direction in mind, say so in the last line of your profile.

Professional and one page: an employer finds the office, the budget and the people you manage in the first lines. For an online form, switch to Plain.

Guides for this CV

Skills to put on your CV Showing a promotion Action verbs for your CV How to write a cover letter

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